GH2 Architects, LLC is looking for Project Administrator to join our growing team of architects, landscape architects, and interior designers. This position will work directly with our design teams, the marketing team, and firm management. We have offices in Tulsa, Oklahoma City, Denver, and Phoenix. This position is available at our Tulsa location.

Founded in 1973, GH2 is a highly collaborative team passionate about providing our clients with world-class designs and services. Our firm operates with a flat organizational structure and has a diverse portfolio of work, including education, government/public, healthcare, office, non-profit, and recreation. GH2 maintains dedicated specialty practices in hospitality, equine, and historic preservation architecture. GH2 team members participate in a design-oriented practice with colleagues who celebrate exceptional work, client service, and engagement with our professions and communities.

The ideal candidate must excel at working in a fast-paced team environment, be a self-starter, able to multi-task, have great attention to detail, be organized, able to prioritize deadlines effectively, be flexible to support additional firm efforts as needed, and be willing to be in the Tulsa office on a full-time basis. Proactive planning, critical thinking, and problem-solving skills are a must, and this role requires a high level of service and effective communication.

Primary areas of responsibility include:

• Prepare client welcome kits.
• Work with project design team to document all meeting and site visit notes. Provide quality assurance review of meeting minutes and all materials. Distribute meeting minutes.
• Assist in preparation of internal project budgets and manpower forecasts.
• Enter project schedule and manpower data on office-wide scheduling software.
• Assist project teams in managing workload and deadlines.
• Set up project numbers, server storage, and project directory.
• Coordinate and complete GH2 project management form.
• Maintain project files and project documentation. Maintain various project documents.
• Assist marketing team with maintaining Customer Relationship Management (CRM) platform with project and personnel data.
• Coordinate contracts, consultant proposals, and agreements.
• Prepare project organization and responsibility chart.
• Coordinate and prepare shipping and mailing.
• Coordinate and manage document printing.
• Assist in Quality Assurance review scheduling and documentation.
• Assist during Construction Administration Phase tasks, including logging and processing of construction correspondence including RFI, Change Requests, Applications for Payment, and Submittals.
• Coordinate end-of-project filing.
• Review timesheets, compare schedules, and work with our accounting software.
• Help with employee onboarding and welcome experience.
• Assist with scheduling internal review meetings.
• Help with Matterport scans (reality capture) of existing buildings.
• Special duties and project assignments in support of project teams.

Position Qualifications:

• Associate’s or bachelor’s degree preferred.
• Ability to effectively prioritize with strong time management skills in a fast-paced environment.
• Superior verbal and written communication skills.
• Superior understanding of client service principles.
• Attention to detail and sense of urgency.
• Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint).
• Ability to work with minimal guidance; Proactive, motivated self-starter.
• Proficiency with MS Teams, Zoom, and conferencing systems.
• Flexibility and ability to handle and manage change effectively and efficiently.

We offer excellent compensation and benefits commensurate with experience and flexible work hours. GH2 is a firm with a fun and collaborative work environment that fosters design excellence, professional growth, dedication to quality, and mutual respect among professionals.

GH2 is an equal opportunity employer committed to providing a workplace free from harassment and discrimination. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We encourage individuals from all backgrounds to apply and join our team.

HOW TO APPLY
Interested candidates should email a résumé with a cover letter to careers@gh2.com.

All inquiries will be kept strictly confidential.